Admission - Policy - Fees - Financial Assistance

  • Admission

    1. Applicants are considered on the basis of individual merit without regard to gender, sexual orientation, age, religion, creed, race, or national or ethnic origin. This policy applies to admissions, employment, financial aid, and all other matters within the College.

      1. A personal interview with the College Director / Administrator may be necessary prior to acceptance.

      2. Applicants must have completed high school or over the age of 18.

      3. Applicants must provide the College with a copy of their official transcript from their high school or post-secondary education institution(s).

      4. Applicants must complete and submit the College admissions application form and indicate how they plan to cover their tuition during their attendance in the program (financial aid, savings, or other sources.)

      5. New applicants or returning students, who have interrupted their studies for more than one academic year must pay a non-refundable application fee (local students: $150.00 or international students: $250.00) for admission to the Diploma / Certificate Program(s).

      6.  The applicants should sign both copies of the Contract and return them to the College along with a 20% tuition deposit and all post-dated checks according to the tuition payment schedule stated in the Student Contract within 10 days of receipt in order to complete the registration.

      7. Payment may be made by Cash, Debit Card, or Bank Draft (payable to ICTCM of Vancouver).

    2. Additional regulations for International Students:

      1. International Students are requested to provide valid Student Visa to the College and update the Visa information before it expires.

      2. International Students are requested to pay the full amount of tuition stated in the Student Contract in order to complete the registration.

      3. International Students are requested to sign an minimum of one year Student Contract upon registration.

      4. International Students are requested to enroll in a minimum of 20 credits of courses per academic year.
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  • Policy 

    • Transfer Credits

      • The College accepts up to 600 hours (equivalent to one academic year in ICTCMV) of transferable credits for the Diploma Programs. However, there are exceptions to this general rule under special circumstances.

        1. Applicants intending to apply for credit transfer must submit a credit transfer form request in writing along with the official transcript(s), course outline(s), and hours of training in each subject upon applying for admission to the College. The College will then determine if a transcript is official and which of the courses are acceptable for transfer.

        2. Coursework taken at another institution while / after attending ICTCMV is not transferable.

        3. A student should apply for credit transfer before the Program begins. A student who applies for credit transfer after the Program starts will be considered as withdrawing from the course.

        4. Please attach an administration fee of $100.00 per course when applying for transfer credits. If the application for transfer credits is rejected, there will be a refund for the $100.00 paid.

        5. Once the application for the transfer credit is approved, the student is not allowed to attend the class.

        6.  A student may audit the course by paying the full tuition of that course.
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    • Academic

      1. Students are requested to complete the Acupuncturist or TCM Herbalist Program within five years.

      2. A 100% full-time student is a student taking 20 hours (or over) of class per week.

      3. A part-time student is a student taking less than 12 hours of class per week per semester (14 weeks). The tuition will follow the current rate.

      4. Each student must attend classes regularly with a minimum of 80% attendance in order to write the midterm and final examination(s).

      5. A student must achieve a minimum grade of 60% in order to pass a course.

      6. Adding and withdrawing from courses:

        • Students may add or withdraw from a course by submitting a written notice to the College.

        • When a student withdraws from a course, the student is subject to the refund policy, and no grade will be awarded for the course involved.

      7. Withdrawal from the program: Students who discontinue their studies must notify the ICTCMV Office in writing immediately as outlined under the refund policy (please refer to the Student Contract).

      8. Students who withdraw from all courses or who fail to register for the following academic year and without notifying the College will be considered to have withdrawn from the Program. These students must apply for re-admission.
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    • Clinic

      1. All students taking Clinic related course(s) are required to complete the registration with CTCMA of B.C. and have valid insurance coverage, provided through the College.  Students who fail to do so will not be covered under the Insurance Policy and would therefore be legally liable.

      2. Student treatment of patients or each other, in or out of their registered clinic course, without the supervisors confirmation, will null and void their insurance and they will be legally liable.

      3. All herbal prescriptions to be used by student clinic patients must be filled in the College dispensary. Otherwise malpractice insurance will be null and void.

    • Dismissal

      • A student may be dismissed on one of the following grounds:

        1. Failure to pay tuition according to the payment schedule under the contract.

        2. Repeated cheating in exams/quizs.

        3. Persistent disturbances / aggressive behavior, foul language, or violent behavior on campus.

        4. Loitering or using skate boards and such in the building’s corridor or hallways, or demonstrating disrespect to other clients or professionals in the building.

        5. Failure in over 50% of courses.
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    • Resolution of Dispute

      1. All disputes between students and the College must be communicated and discussed thoroughly to find resolution. Unresolved disputes may be referred to a special three-member committee with one student representative chosen by the student body and one faculty member with no personal association with the College and one representing the College, in order to insure a fair and impartial resolution.

        1. Put your complaint in writing to the individuals designated by the institution. They will request submissions from all involved parties, including witnesses; they will conduct an investigation and set up a meeting within 24 hours of the written complaint. The designated persons will provide a written decision to all parties within 48 hours of the written complaint.  If this doesn’t work…

        2. Repeat step one with a higher authority (the principal and chief executive) within the institution over the next 48 hours. If no resolution is forthcoming…

        3. The student may contact an outside source (i.e. B.B.B) and file a complaint within 48 hours after step two. The complaint will be investigated; the results of the investigation will be reported to the school and the student.  The outside source will assist both parties to settle the matter.  If this process is not successful in resolving the dispute, then the parties will appoint an outside mediator/arbitrator within 48 hours after Step Two.

          1. If the student includes an outside source without following the Resolution of Dispute guidelines, misuses, or abuses this privilege, or does not attempt a resolution by discussion and promote communication first, then the Resolution of Dispute does not apply and the College will use its discretion as to the scope of resolution needed.

      2. Course evaluation and grading are as follows:

        A=

        90% - 100%

        P=

        Pass

        B=

        80% - 89%

        T=

        Transfer

        C=

        70% - 79%

        I=

        Incomplete

        D=

        60% - 69%

        IP=

        In progress

        F=

        59% and Below

        NC/O=

        Not compulsory, Optional

        Note: Clinical observation, clinical practice, and other clinical-orientated courses are graded by “Pass” or “Fail”

    • Refund Policy

      1. The College's refund policy follows the guidelines established by the Private Post-Secondary Education Commission of British Columbia. Please visit www.pctia.bc.ca for more information or contact our ICTCM of Vancouver.

  • Fees
    • Application: local student: $150.00 international student: $250.00
    • Transfer Credit: $100.00 per course and a maximum of $500.00
    • CTCMA
    • Insurance: $100.00 per year for clinical practice
    • Student Service: $30.00 per term
    • Student Record Archives: $4.00 per term
  • Financial Assistance

    • financial assistance may be available. Those who require financial assistance should apply for registration as early as possible. Please contact the College for further information. You can also visit Student Aid BC at www.studentaidbc.ca for more information.

 

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● Updated April 07, 2009 ● ©Copyright 2001 ~ All rights reserved.
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